And, keep the important information on a safe location that resides in terminated employees mailboxes before deleting the account. However, if the company using O365 plan, then it is administrator responsibility to delete those users account who is no longer member of the organization. In a business, every month employees join and resign the organization. In a case, when you again need to restore this Office 365 archived old users mailboxes and other data, then use Restore option provided by the software. If you want to maintain folder hierarchy, then it can be easily achieved by the application. It is a powerful tool that can save emails, contacts, calendar, task, journals in the. It can be easily done by Office 365 Backup & Restore Software.
pst file and store it on the local system. In such a situation, when an organization needs archive old mailbox data along with contacts, calendar, journals, tasks of terminated employee, then it is better to migrate the mailbox in. Moreover, it is only available in the Enterprise version of Office 365. And, rest of the data gets deleted with the account. That is, one can only save emails from the cloud platform. However, with the help of this method, Microsoft Office 365 archive old users emails only. Because it contains some useful data that will be used by the company in the future. There is a number of organizations that need to maintain the terminated employee data for a long period of time. # Approach 2: Takeout User Mailbox in PST for Archiving You need to use In-Place eDiscovery search to view the content of the mailbox.In order to see the name of all inactive Mailboxes in Office 365, users can use the below-mentioned PowerShell cmdlet.Now, the mailbox represented as ‘ Inactive’ and you can re-assigned licensed to other new user. Finally, you can remove the users account from O365.Go to Recipients option, all the users that on-hold are listed here.Specify the number of days to hold items relative to their received data.Also, select the radio button of following options: Select the box under In-Place Hold settings.Now, choose the Include all user mailbox content option to archive all data items.Next step is to add the terminated employee account in recently created policy as shown in the screenshot.After that, you need to make a new In-Place Hold Policy and provide a suitable name such as Archive Terminate Employee.Now, choose in-place eDiscovery & hold option from the action pane. Go to the left-side pane and click on compliance management.Once you opened O365 account successfully, go to Exchange Admin Center or EAC.The first step is login into Microsoft Office 365 account.Steps to Archive Terminated Employee Email in Office 365īefore using this method, make sure that you have sufficient amount of time. By this way Microsoft Office 365 archive old users mailboxes manually. It permits Office 365 administrators, record managers, or compliance officers to perform In-Place Archive feature and use the data items from the inactive mailbox. It can be used to do in-place archiving, solve eDiscovery challenges, and much more. Before You Begin, Fulfil the Prerequisitesīefore starting the process, first, you need to take Exchange Online Archiving subscription plan. Now, let’s see how it is to be done in the Office 365 suite.
MICROSOFT OUTLOOK 365 HOW TO ARCHIVE MAIL LICENSE
This archived emails can be used any time while leaving O365 license for another employee. This feature simply permits the admin to archive old emails on Office 365 cloud platform.
# Approach 1: Archive Employee Email Via. Go through each and every method and select as per your requirement.
In the following section, users will get the various workarounds that can be used to archive terminated employee emails in Office 365. So, let’s get started! What to do with Office 365 terminated employees mailboxes? That is why we have come up with this article where users will find different approaches by which Microsoft Office 365 archive old users mailboxes. Now, you can think how big the problem is. Approximately, 120 million business active users work with Office 365. So, without saving those data in a safe place, companies cannot delete the account. However, the main problem is that there are some important data items resides in the mailbox of a dedicated terminated employee. So, Organization wants to delete those unused accounts and get the license back. Actually, all the mailboxes of terminated employees occupy space and cost in Office 365 application. And, the reasons are terminated employees or employees who resign from his/her job. However, Organizations that are using Office 365 face some challenges in managing the cost of their data. Ashwani Tiwari ~ Modified: T04:24:25+00:00 ~ Office 365, Tipsĭo you know what is the most important assets of a business? Of course, its day-to-day data and customer relationship in their respective domain.
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